uapf-public-sector-raci/demo-process/docs/notes.md

Policy Publication Process

Overview

This process manages the publication of policies in a public sector organization, including review, approval, and stakeholder notification.

Process Flow

1. Policy Draft Ready - A new policy draft is submitted
2. Review Policy Draft - Subject matter experts review the draft
3. Approval Decision - Automated decision based on compliance score and stakeholder feedback
4. Revise Policy (if rejected) - Author revises the policy
5. Publish Policy - System publishes the approved policy
6. Notify Stakeholders - Automated notifications sent to affected parties

Governance

This process includes RACI matrices and governance controls. See the governance/ directory for:

• RACI matrices defining roles and responsibilities
• Approval workflows
• Audit event tracking

Decision Logic

The approval decision uses:

• Compliance Score (0-100)
• Stakeholder Feedback (Positive, Neutral, Negative)

Approval thresholds:

• Score >= 90 + Positive feedback: Automatic approval
• Score 70-89 + Positive/Neutral: Conditional approval with review
• Score < 70 or Negative feedback: Rejection requiring revision

Integration Points

• Publication System: /api/publish endpoint
• Notification Service: Email channel for stakeholder alerts